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Grants Manager Open Position

April 04, 2022

Grants Manager

(Application Deadline: 4/15/22)
Position Title: Grants Manager Location: Oʻahu, Hawaiʻi
Reports to: Senior Program Director

About the Organization: Kōkua Hawaiʻi Foundation (KHF) is a 501(c)3 non-profit organization founded in 2003 that supports environmental education in the schools and communities of Hawaiʻi. KHF’s mission is to provide students with experiences that will enhance their appreciation for and understanding of the environment so they will be lifelong stewards of the earth. While Kōkua Hawaiʻi Foundation participates in a variety of environmental education initiatives in Hawaiʻi, its five main school programs include ʻĀINA In Schools, 3Rs School Program, Kōkua Hawaiʻi Foundation Field Trip Grants, Kōkua Hawaiʻi Foundation Project Grants, and Plastic Free Hawaiʻi. In 2019 KHF acquired 8 acres of land in Haleʻiwa with a vision to establish agricultural, educational, and retail activities that benefit the community and promote local food, waste reduction, and environmental stewardship. The property houses the Kōkua Community Center, three mission-aligned businesses (Kōkua General Store, Kōkua Vintage, ʻĀINA Farm Stand), KHF support offices, and the Kōkua Learning Farm which includes production fields, an orchard, Hawaiian gardens & loʻi, native constructed wetlands, ʻĀINA In Schools demonstration gardens, a compost area and more that provides educational opportunities for keiki and community.
Position Description: The Grants Manager will support, strengthen and grow KHF grants programs including Kōkua Hawaiʻi Foundation Field Trip Grants helping to bring students to outdoor sites where they can experience hands-on learning about Hawaiʻi’s environment and Kōkua Hawaiʻi Foundation Project Grants supporting teachers and students in advancing their environmental education and stewardship goals on campus.

Roles and Responsibilities:
Field Trip & Project Grant Management
● Create and edit grant applications and grant forms.
● Track all grants and communicate with schools and teacher applicants. throughout
the process from application to final report.
● Prepare and request grant payments to be disbursed to schools.
● Maintain grant applications, reporting documents, receipts, photos, and media
● Maintain grant databases and tracking systems to support schools, field trip
destinations, and partners with effective and efficient grant making, networking,
and educational support.
● Communicate proactively with grant applicants and recipients throughout the grant
● Process approved grant funds for the Hawaiʻi Youth Sustainability Challenge: assist in
creating and editing applications; provide support to applicants; prepare and request
payments; coordinate purchases (as needed).
● Manage Farm Field Trips for ‘ĀINA Schools Program: create/edit teacher and farm
response forms; reserve farm tours; coordinate transportation to/from each school and farm; and email field trip details and reminders to farms and teachers.
Support for KHF Grant Programs
● Maintain accurate, confidential correspondence with KHF employees, partners, school administrators and educators.
● Perform regular site visits to current and potential field trip destinations and partner schools to document grant activity and maintain relationships with schools, program partners and field trip partners.
● Provide grant-related photos and written content for monthly KHF eNewsletters.
● Maintain profiles of field trip destinations on the KHF website.
● Provide educators and partners with information and opportunities to connect with KHF
program events, trainings, workshops, and resources, as well as grant opportunities and
resources from other organizations.
● Develop and maintain relationships and communication with school administrators,
teachers, students, and partner organizations, including understanding the diverse
needs of their communities and the communities they serve.
● Coordinate with program partners (such as chefs, farmers, and sustainability experts
and/or destination sites) for field trip opportunities and classroom visits for schools.
Provide Data Tracking, Networking, and Administration
● Maintain accurate, up-to-date grant recipient and partner contact lists and organize timely, targeted communications using KHF’s Google Drive and CRM system.
● Manage accurate, up-to-date digital systems for grant operations.
● Track and report on inputs, outputs, outcomes, and impact in a timely and accurate
● Assist with other KHF related tasks as needed.

Desired Traits, Skills, and Experience:
The ideal candidate meets most of these qualifications and is willing and able to develop further skills through on-the-job training and mentorship.

● Experience with managing databases
● Knowledge of Hawaiʻi DOE and school systems
● Excellent time management skills, including ability to multi-task and prioritize work
● Detail-oriented and highly organized with strong problem solving skills
● Willingness to be flexible and adaptable in workflow, schedule, and communications
● Strong interpersonal and communication skills and the ability to work effectively with a
wide range of constituencies in diverse communities

● Strong written language skills, including ability to create, compose, and edit written materials
● Excellent speaking and presentation skills
● Highly organized, tidy, and detail oriented
● First Aid trained, or willingness to be trained
● Beginning level proficiency in ʻŌlelo Hawaiʻi or interest and commitment to learning
● Commitment to sustainability, intersectional environmentalism, and growing a healthier
future for Hawaiʻi
● Proactive and able to work independently and in a collaborative work environment
● Strong Apple computer skills, including proficiency in Google Suite (Drive, Calendars,
Docs, Sheets, Forms, Slides), as well as the ability to learn to use new programs and
databases as needed
● Coordinator must have own mobile phone for communications with KHF, schools, and
partners (communication reimbursement provided)
● Coordinator must have reliable access to personal vehicle/transportation for site visits
at multiple locations around the island of Oʻahu (mileage reimbursement provided)
● 3 years of Hawaiʻi-based work experience and 3 Hawaiʻi-based professional

Hours and Compensation: Full-time and part-time position available, which will include occasional evenings and Saturdays. Pay starts at $20.61 per hour and may increase based on qualifications and experience. Medical and retirement benefits are available for employees working more than 20 hours per week.
Contract Period: May 2022 to April 2023, with opportunity for extension pending performance evaluation and program needs for following school years.
Location: Haleʻiwa, Hawaiʻi. Position is based primarily from the KHF office in Haleʻiwa and will also involve events and meetings at various locations around Oʻahu. May include occasional travel to other Hawaiian islands or the continental U.S. for training, conferences, or presentations. Position is primarily in-person during the initial training period. A hybrid schedule with some remote work may be possible after the training period.

How to Apply: Please email cover letter and resume with three references by April 15, 2021 to [email protected]. Optional: Include sample work products related to database administration.

Offers of employment are contingent upon a background check.